Job Summary: To assist the Director of Highway Maintenance in the daily financial activities of the division.CPA
· Manage accounting of expenditures and revenues for Highway Maintenance for the State and County. Oversees the preparation of monthly billings to Wisconsin Department of Transportation (WIDOT). Reviews and analyzes expenditure and revenue reports and advises management on spending and reimbursement balances and trends. Monitors expenditures daily.
· Prepare budget documents for the Highway division and make recommendations to the Director. Recommends initial requested budget expenditures based on historic and future trends. Researches impacts of outside sources (state budget, fuel trends, etc.) on the division’s budget. Prepares budget documents and enters the budget into the county-wide budget system.
· Provide fiscal reports on existing expenditures and revenues. Provides fiscal documentation to ensure expenditures and revenues are appropriately made and revenue is collected. Prepares financial reports as requested by MCDOT management and WisDOT.
· Office Supervision and Training. Oversees Highway Maintenance accounting, purchasing and payroll functions. Develops office procedures for the completion of these functions. Trains office staff and provides back-up in these areas.
· Perform all other duties as assigned by upper management. Attends Budget and Financial meetings with MCDOT Management. Completes special projects. Works on the development of the updated billing system.
Bachelor’s Degree from an accredited college or university in Accounting, finance, Business Administration, or a related field OR a Master’s degree in Business Administration or Public Administration.
Five (5) years of experience working in general accounting, fiscal or budget.
Three (3) years of supervising fiscal staff and/or general clerical/office staff.
Intermediate knowledge of all related computer and software applications, such as word processing and spreadsheets.
KNOWLEDGE, SKILLS, AND
ABILITIES: Exchange of basic information with internal and/or external
contacts. Maintain sensitive or
confidential information. Explain and
gather information, answer queries, or provide assistance to internal and/or
external contacts. Persuade, conform, or
recommend course of action with internal and/or external contacts. Perform with a high degree of authority in
securing understanding and cooperation with internal and/or external
contacts. Maintain a continuing working relationship
that can have a significant effect on the success of the organization. Read, write, and comprehend simple
instructions, reports, short correspondence, and memos. Speak effectively before both internal and/or
external groups. Read, analyze, and
interpret safety rules, operating/maintenance instructions and procedure
manuals, scientific/technical journals and procedures, government regulations,
financial and legal documents. Prepare
and/or present written communications that pertain to controversial and complex